XeBee Records, LLC

XeBee Records gives personal injury law firms a practical way to outsource one of their most time-consuming back-office tasks: collecting medical records and case documents. Based in Commerce City, Colorado, with national reach, XeBee handles the full retrieval process from start to finish, so attorneys and their staff can stay focused on building cases rather than chasing down paperwork. The core service is medical records retrieval, but XeBee goes well beyond simple document collection. Their XeBee e-Release tool provides a HIPAA-compliant electronic authorization form that eliminates paper releases entirely. Law firm staff supply a client's email address, and XeBee sends a secure link where the client signs using a touchscreen or mouse. A date-of-birth security pre-check prevents records from reaching the wrong recipient and catches data entry errors before they trigger request rejections at medical facilities. The firm's web application gives legal teams a single place to create requests, track status in real time, review follow-up notes, send messages to the XeBee team, and download completed records. XeBee also hosts radiology imaging online, so films and reports from CDs can be viewed, shared with opposing counsel or experts, and downloaded without any special software. XeBee works with law firms across the United States, with a particular focus on personal injury practices that handle high volumes of medical documentation. The company was founded in 2013 by Melissa and Jeffrey, who spent years working inside a large personal injury law firm before launching XeBee. That direct experience shaped how the company operates: they built their processes around the specific friction points that slow down records retrieval in a litigation environment. One practical advantage worth noting is cost classification. When law firms outsource records collection to XeBee, those fees become third-party billed case costs rather than non-billable office overhead. XeBee also takes a relationship-oriented approach to medical facilities, learning each provider's procedures for releasing records. That attention keeps turnaround times short and avoids the friction that comes from treating medical records departments as a simple transaction. For law firms looking to improve efficiency through back-office outsourcing, XeBee offers a focused team with the technology and procedures to deliver records quickly. Contact them at (720) 638-0326 or through their website to discuss how their services can fit your practice.