SecureScan

SecureScan is a professional document scanning and records management company headquartered in Albany, NY. For businesses that are drowning in paper and need a dependable back office outsourcing partner to modernize how they store and access records, SecureScan converts physical files into secure, searchable digital assets. The result is lower storage overhead, faster document retrieval, and a compliance posture that holds up to scrutiny. The service portfolio covers the full records lifecycle. High-volume document scanning handles invoices, receipts, medical records, large-format drawings, and even microfiche. NAID AAA Certified on-site shredding removes paper from the equation once digitization is complete. Mailroom automation services extend the offering to incoming correspondence, routing documents digitally before they ever pile up on a desk. With a team of more than 120 professionals scanning approximately 400,000 documents and processing 3.5 million keystrokes per day, the company has the capacity for both one-time conversion projects and ongoing, high-volume outsourcing engagements. SecureScan serves a wide range of industries across the United States. Hospitals and medical offices depend on the company for HIPAA-compliant patient records scanning. Government agencies use the service to digitize public records, permits, and historical archives. Law firms convert case files and contracts into searchable PDFs. Universities and K-12 districts manage student transcripts and administrative files. HR departments outsource the conversion of employee records and payroll documentation. Clients including Procter & Gamble and Stony Brook University have noted meaningful improvements in how quickly staff can locate records after making the switch. Security and compliance are baked into every engagement. SecureScan holds SOC 2 Type II certification, NAID AAA certification for shredding, and full compliance with HIPAA, HITECH, and FACTA requirements. Strict access controls, regular audits, and a purpose-built secure facility ensure that sensitive documents are protected from intake through final delivery. For organizations in regulated industries, that documented compliance record makes SecureScan a straightforward choice when evaluating back office outsourcing partners. If your organization is ready to move away from paper-heavy workflows, SecureScan can scope a customized plan around your volume and deadlines. Reach out to the team to discuss your project and request a quote.