Zion Data Solutions LLC

Zion Data Solutions LLC is a Jacksonville, Florida-based back office outsourcing company that specializes in property management data migration. When a property management firm switches platforms or takes on a new acquisition, the historical records, owner ledgers, lease files, tenant communications, property details, need to land correctly in the new system. Zion handles that entire process, from the initial audit through final handoff, with every record verified against the source before the client takes back control. The core service covers migrations between the major property management platforms: AppFolio, Buildium, Rentvine, Yardi, and Propertyware. The process runs in three stages. Zion first audits the current system and scopes the transfer to the size of the portfolio. Then custom fields, folder structure, and how notes carry over are configured to the client's preferences before anything moves. Records transfer at the financial cutover date, so there is no gap between systems and no confusion about where data lives. Every migration covers three areas of the portfolio. Portfolio and owner records include cash flow reports, management agreements, owner communication history, and all file attachments. Property and unit records bring over marketing details, photos, custom fields, maintenance notes, and utility information. Lease records cover the full ledger, lease documents, insurance details, screening records, emergency contacts, and tenant communication. Optional add-ons, historical work orders, tenant applications, owner statement packets, inspection records, historical bills, are available and priced by data volume. Compliance is a core part of the methodology, not an afterthought. Owner statements and tenant ledgers typically need to be retained for five to seven years under IRS guidance, and Zion organizes records so they are genuinely retrievable during an audit. Every ledger and statement is filed where an auditor would expect to find it, and each migration comes with a manifest documenting what was assessed, migrated, verified, and handed off. Property management companies that need a dependable back office data partner can request calculator access through Zion's website. Pricing is scoped live to unit count and selected add-ons, so clients see accurate numbers before committing. Reach out to discuss what a migration would look like for your portfolio.