TMV Operations

TMV Operations is a Fort Worth, Texas-based virtual assistant agency built specifically for Speech-Language Pathology and Behavioral Health private practices. With over 10 years of administrative experience, the team handles the full operational side of running a clinical practice so that providers can focus entirely on patient care. For practice owners who have quietly become their own scheduler, billing department, and intake coordinator by default, TMV offers structured back-office outsourcing that replaces the chaos with systems that actually run. The agency covers four core service areas. Practice admin support includes processing new patient inquiries, handling scheduling, same-day triage of faxes and referrals, insurance verification before appointments, and managing reschedules and cancellations. Credentialing services cover provider enrollment with Medicaid and commercial payers from start to finish, including CAQH setup, ongoing maintenance, revalidations, and adding clinicians to group contracts, with every application tracked in a dedicated hub so providers always know where each credentialing stands. On the billing side, claims go out clean the first time, denials are corrected and resubmitted within 48 hours, and aging accounts receivable at 30, 60, and 90-plus days are actively worked with payers rather than monitored in a spreadsheet. A monthly one-page report shows exactly what was billed, collected, and outstanding. TMV also configures and migrates EHR platforms including SimplePractice, Jane, Ensora/Fusion, and Callie, building intake funnels, cancellation safeguards, and payment-posting rules that run automatically once set up. The practices TMV serves are private practice owners in speech-language pathology and behavioral health who have outgrown the informal systems that got them started. These are typically solo practitioners or small group practices scaling to additional clinicians, where the owner has absorbed every administrative role by necessity. TMV's outsourcing model is designed for exactly that situation: operations that need to be rebuilt from the ground up, not just patched. What sets TMV apart operationally is healthcare-specific depth. The team works inside the EHR platforms these practices actually use, understands the credentialing cycles that trip up growing groups, and manages insurance workflows that most general virtual assistant services pass back to the provider. Fall 2026 appointment spots are now open for new clients. Practice owners can start with a free consultation to assess current operations, identify specific bottlenecks, and determine what kind of administrative outsourcing would actually make a difference. Whether the need is a focused project or ongoing back-office support, TMV Operations provides the infrastructure that private practices need to grow without the operational weight that usually comes with it.