Senior Associate

Role Summary The Sr Associate will support the Legal Offshore Team across vendor contracts management and key legal operations processes, including Billing, Corporate Governance, LPFMA/Side Letter administration, Registered Funds support and related legal tasks. The role will primarily focus on vendor contract lifecycle management and requires sound contract fundamentals, strong process discipline, attention to detail, and the ability to independently manage routine matters while escalating exceptions appropriately. As a Senior Associate, the individual is also expected to serve as a Subject Matter Expert (SME) for assigned processes, providing day-to-day guidance to Associates, reinforcing process standards and best practices, supporting the resolution of complex or escalated matters, and helping Associates consistently achieve established quality, productivity, and service targets. Beyond day-to-day execution, the individual is expected to identify opportunities to improve and standardize legal processes through automation, technology, and appropriate use of approved AI tools. About the Team The Legal Department serves as an internal advisor, providing oversight and counsel across all firm departments. As part of the client's corporate governance structure, the department monitors legal and regulatory changes. It offers guidance on a range of business matters, negotiates contracts, and structures new products for emerging business lines. The Legal Offshore team supports a range of legal operations and contract management activities, working closely with onshore and internal stakeholders to ensure accurate, timely, and well-controlled execution of processes. Core Responsibilities • Vendor Contracts Management o Manage vendor contracts from intake through execution, tracking, and record-keeping. o Review contracts and supporting documents for completeness, accuracy, and key contractual requirements. o Coordinate with legal, business teams, and vendors to progress requests and resolve outstanding items. o Monitor renewals, expirations, key dates, and required follow-ups. o Identify and escalate contractual issues, exceptions, risks, or delays as appropriate. • Legal Operations Support Provide primary or back-up support across key Legal processes, including: o Billing – processing, reconciliation, and related coordination. o Corporate Governance – Class Actions/FRT, notifications, recurring reports, Form D, and Blue Sky logging. o LPFMA – Side Letter logging, tracking, and record maintenance. o Registered Funds – provide back-up support for requests and related activities as needed. o Support other Legal processes based on business needs and team capacity. • Stakeholder Management o Provide timely and clear updates to Legal, business teams, vendors, and other stakeholders. o Follow up on outstanding items and escalate risks or delays proactively. • Process Improvement, Technology & AI o Identify opportunities to simplify, standardize, and automate workflows. Use technology and approved AI tools to improve efficiency, accuracy, tracking, and reporting. o Support process improvements and maintain current SOPs, trackers, and controls. Requirements Qualifications • Working knowledge of contract lifecycle management, including review, execution, tracking, renewals, and recordkeeping. • Ability to review contracts for completeness, key requirements, and items requiring Legal escalation. • Strong organization and follow-through across multiple workstreams, deadlines, and SLAs. • Clear and professional communication with Legal, business teams, vendors, and other stakeholders. • Comfortable using contract management systems, workflow tools, repositories, and databases. • Proficient in Excel and Outlook for tracking, reconciliation, and reporting. • Tech-savvy and open to using approved AI and automation tools to improve processes. • Willing to support adjacent Legal processes as needed. • Experience in financial services, investment management, or another regulated environment is an advantage. • Amenable to working from 3:00PM–12:00AM PHST. Education and Experience • Bachelor's/College Degree in Legal Management, Legal Studies, Political Science, Business Law, or a related field. • At least 1 year of hands-on experience in contracts management, contract administration, legal operations, or a similar legal environment. • Experience supporting vendor or commercial contracts is strongly preferred. • Experience managing contract trackers, document repositories, approval workflows, or similar legal operations tools is preferred. • Exposure to process improvement, automation, or AI-enabled tools is an advantage. • Law degree holder is a plus but not required.