We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
Administrative duties to be covered remotely:
Requesting a candidate who is experienced in Property me and having worked in administration in Real
Estate in Victoria, Australia. Preferably in sales administration/reception.
Monday – Thursday from 9.00am – 5.30pm / Friday from 9.00am – 5.00pm
Programs to use/be trained in:
Property me – Sales & Property management (online self-paced training available)
Zenu – Uploader for changes to websites including realestate.com, Pagan Real Estate website & domain.com
First AML – AML compliance software
- Emailing of property contracts – Arranging contracts for properties once listed for sale through their representative & sending contracts to representatives once sold.
- Responding to confirmation of deposit held emails from representatives.
- Sales files to be entered onto Property Me and RP office:
- Creating sales file cover sheet once authority signed
- Putting property files on system for sale initially to receipt deposits/enter in bills paid before sold.
- Updating files once unconditional with sales figure entries in anticipation of settlement.
- AML assistance – at the time of figure entry (when unconditional) the AML compliance check is due to be sent to the buyers for completion.
- Emailing sales agent’s 1 week before settlement requesting account sale approval and following up bank account details and requesting keys to be prepared.
- Answering of phone calls and transferring and distributing messages as required
- Social media accounts (uploading new content)
- Use of Canva program to create marketing material for use on social media channels and sales appraisals
- Coordination of sales marketing including ordering of sales/lease boards, brochures.
- Uploading sales internet advertisements on Zenu and open times uploaded weekly on Monday’s) & newspaper advertisements as required (not as frequent)
- Assisting property management team with open times
- Assisting property management team with rental reference requests
- Assisting with monthly commercial invoicing
- Aiding sales team, property management team, administrative staff and management as requested
- Daily sales banking reconciliation – Banking sheet to be downloaded and emailed to be processed each day. Receipts to be emailed.
- My Connect connections once sale unconditional
- Sales agent Letters – sales marketing letter creation with these letters scanned back to Pagan for printing
- Sending tenant notices of open for inspections
- Return to sender excel document update, team to email PDF list to update database
- Log it out management of key system
- Download/update vendor data
Join the A-Team and experience the A-Life!