ABOUT THE ROLE
The role is responsible for managing daily Accounts Payable (AP) operations, including processing purchase orders, validating invoices, and resolving discrepancies across systems such as Divvy, Global Edge, and PartsTown. It ensures timely and accurate financial transactions, supports vendor and stakeholder communication, and maintains compliance with reporting and audit requirements.
KEY RESPONSIBILITIES
- Process and approve daily Divvy transactions, including voucher POs and corrections
- Monitor and resolve PO-related issues through chat and stakeholder coordination
- Perform daily and weekly vouchering, including PartsTown transactions and unmatched invoices
- Review and act on key reports (Voucher Report, AP Aging, Statements, Incomplete/Denied)
- Validate invoice accuracy, vendor details, and transaction postings
- Follow up on missing invoices, credits, and aged transactions
- Maintain accurate documentation and activity logs across all systems
- Support month-start workload for statements and AP Hub process
SKILLS AND QUALIFICATIONS
- Thrives in fast-paced and deadline-driven environments
- Strong problem-solving skills with a proactive approach
- Effective and clear communicator, both written and verbal
- Highly organized with the ability to prioritize and manage multiple tasks
- Demonstrates the ability to work cross-functionally with other departments
- Excellent in verbal and written communication
- Maintains a high level of accuracy and attention to detail in financial transactions
Educational background required / desired: Bachelor's Degree or Associate degree in Accountancy or Accounting Technology Or equivalent to 1 to 3 years of AP/Billing Background
Work experience required / desired:
- Experience working in an ERP environment, Microsoft excel/google sheets
- Demonstrated experience in invoice processing, reconciliation, and supporting month-end close
- Familiarity with AP controls, documentation standards, and audit requirements.
- Proficient in accounting, billing, and high-volume data entry
- Experienced in accurately processing invoices with minimal to no errors