ABOUT THE ROLE:
The Accounts Payable (AP) Specialist is responsible for supporting the integration team by ensuring invoice accuracy, performing inventory and non-inventory invoice vouching, and maintaining strong vendor relationships. This role plays a critical part in validating invoices, resolving discrepancies, and ensuring timely vendor payments.
KEY RESPONSIBILITIES:
- Review, validate, and vouch invoices in ERP (Sage) for payment, ensuring accuracy and compliance with company policies.
- Perform three-way matching among purchase orders, receiving documents, and vendor invoices.
- Process invoices for inventory, direct purchases, manufacturing supplies, utilities, office supplies, telephone and internet services, and other miscellaneous expenses.
- Investigate invoice discrepancies, including pricing, quantities, units of measure, and purchase order mismatches.
- Work with buyers and internal stakeholders to resolve invoice and purchasing discrepancies.
- Monitor AP inboxes and ensure invoices are routed appropriately for processing.
- Review historical vendor activity and identify missing invoices when necessary.
- Communicate directly with vendors to obtain missing invoices and support timely payment processing.
- Accurately maintain invoice documentation and records in accordance with company standards.
- Protect organizational information by maintaining confidentiality.
SKILLS AND QUALIFICATIONS:
- Bachelor's degree in accounting, finance, business administration, or a related field preferred.
- Two or more years of hands-on accounts payable or closely related accounting experience.
- Experience using an ERP or accounting system; Sage ERP experience is preferred.
- Proficiency in Microsoft Excel and Outlook.
- Excellent verbal, written, and interpersonal communication skills.
- Strong attention to detail, organizational skills, and sound judgment.
- Ability to identify problems, determine appropriate solutions, and follow issues through completion.
- Ability to manage changing priorities, work independently, and collaborate effectively in a remote environment.
- Ability to maintain the confidentiality of vendor, financial, and organizational information.